My recent kick of making my entire iphone homepage Apple Shortcuts was an interesting exercise to reframe my mind in terms of actions. Coincidentally, I am working on plan check comments and I realized that I have been developing a technical language which I need to make explicit in future review letters.
Items specifically requiring changes to the documents
Revise / Remove / Add : Straightforward, proceed as directed.
Clarify : Revise the drawings to clarify a point of confusion, usually to provide additional information.
Coordinate : A variation on “Revise” but specifically about internal consistency within the documents.
Items that might not require changes to the formal documents
Verify : Double check this item and verify it meets the requirements noted in the comment. Revisions to the documents may be necessary, or it might only require a confirmation in the plan check response.
Explain : Provide an explanation in the next plan check response.
Ensure : This item brings up a point of concern that might not be necessary for the current submittal phase, but is a request for it to be explicitly addressed in a future submittal.
I’m certain more items will come up, and I may come back and edit this post as they arise. The idea would be to limit the action verbs in a letter to just these few words.